Safeguards
Your scope, your limits. The originals never move.
Originals, passwords, the sample, placeholders, NDA and cost. Owners ask about these first, so here are clear answers.
Get my rangeBefore you reply, the usual questions
- Is the process under NDA?
- Yes. From the first conversation, everything is under NDA.
- Will our originals ever leave our systems?
- No. Originals never leave your systems. License Your Data prepares a de-identified copy of what is in scope.
- What does it cost?
- Nothing at all. It is free for you, and an estimate does not obligate you.
- Can we leave things out?
- Yes. Any system, folder, client or matter, with no reason needed.
- How do you deal with names?
- Names and identifiers are replaced with placeholders: people, clients, companies, addresses and account numbers.
- Is there a check before release?
- Yes. A sample of the prepared copy comes to you for approval, and nothing is shared until then.
- Does anyone need our logins?
- No. Nobody asks for, or receives, a password or login.
Placeholders, plainly
De-identification replaces anything that points to a person or account, like names, email addresses, phone numbers and account numbers, with placeholders. What remains is how the work went: requests, steps and decisions.
You see the result in the sample before you approve. A record that cannot be cleaned to your satisfaction can simply stay out.
Never included
- Any client records from law or accounting practices.
- Patient records held by healthcare providers.
- Insurers' policyholder data and financial firms' customer account data.
- Anything you have not approved.
Your call to leave out
You can leave out any department, mailbox, folder, client, matter, date range or entire system. There is nothing to justify. If you are unsure about a set of records, leaving it out is always an option.
A common approach is to start small with a system or two, then broaden scope after reviewing the sample.
Law, accounting and healthcare
For law, accounting and healthcare practices, scope is decided with you and your counsel, and client or patient data stays out. We do not give legal advice, and we do not tell anyone that licensing is permitted for their practice.
The details you give us
Details you enter in the estimate form are used to prepare your estimate and to get in touch about it. The Privacy Policy covers it in full, and the Do not sell or share page lets you opt out.